I practice two principles that any productivity guru tells you: inbox zero and touch-it-once. You can quickly show or hide different calendars with a few taps to always see the most relevant events.I mentioned earlier that I stay on top of my emails. It provides a smooth and effortless way to work with all your calendars in a single place. Calendars by Readdle is a perfect app to sync iPhone and iPad calendars for you.That means working on it if it’s a task for you, delegate it to other people and create a follow-up action, delete/archive it, or defer it in the future. The touch-it-once method means when you open an email (touch), you have to take action on it. Using 'Open In' dialogue makes it fast and easy.Inbox zero means you either delete/archive your emails so that your inbox has nothing in it. Simply connect the app to any printer and start printing tickets, e-mails, web pages, clipboard, documents from the cloud and much more. Printer Pro allows you to print anything right from your iPhone or iPad. Use your iPhone or iPad to print on any printer.
![]() Reason 1: SynchronizationAs I mentioned, I have at least 10 email accounts. While I love Apple, it’s native apps don’t have the necessary functionalities that power users need.That’s why I switched to Spark Mail. Readdle Calendar 33 (6.99 also works with iPhone): What makes this. After a few seconds, it showed up on my Mac.One thing I didn’t like during the account setup process on the iPhone was whenever I switch apps, the login options reset to the beginning. I then got a screen saying that I can use my email address to sync all my accounts across my devices.So, when I installed the app on my iPhone and iPad, all I have to do is login my the first email account, then everything just works.For example, I added in my second and third email on my iPad. But that doesn’t seem to work anymore.When I setup Spark, I originally created an account on my Mac. If my memory serves me right, a couple of years ago, when you set up a new Apple device and enter your Apple ID, everything syncs, including email accounts. And that includes email.One thing I noticed is that when I set up my iPad, after entering my Apple ID, I still have to manually configure all my mail accounts. Whether I’m at home, a cafe, or traveling, I need to be able to access all my stuff. I’ll only talk about the stuff that I really love. Reason 2: CustomizationsThere are a ton of cool stuff in Spark Mail but I won’t go over each one of them. That’s why I had to add all my other accounts on my laptop since I need to access the Authenticator app on my phone.That aside, when I opened my iPad later that night, after a couple of seconds, all my other accounts are there. Once I switch apps, memorize the code, and go back to Spark, I have to go through the login process from the start. So, once I entered my password, I get asked for a passcode. Mac cleaner speedIt frees up your mind so you can focus on more important things. You can add a reminder to your email so that you are reminded about this email if you haven’t received a reply by tomorrow 9 am (Wednesday).If you received a confirmation (or any reply) from your client anytime before your stated reminder, you won’t receive a notification.This is great as it eliminates one more step in your workflow. You send an email today to a client asking for a meeting on Friday. Depending on what they are, who sent it, the time of the day/week, and many more, I decide on what to do next.Those options are usually to open/read it, delete/archive, tackle it later (defer), or create a task for me to work on it.And that’s where the swipe gestures come in.Let’s say it’s Tuesday. This applies to Snoozes, Reminders, and my favorite feature, Send Later. Then choose which one you’d like to edit. Whether you want tomorrow to be 8 am, or later today to always be +6 hours from now, etc.You can do that in settings > Scheduling. It helps you save some mental energy that you can spend on other tasks.The great part about this is you can also customize the options that display here. You also don’t have to remember about the meeting. You’ll actually have time to get things done.For example, you see two emails. You won’t live in your inbox anymore. You’re not getting anything done by continuously snoozing them.Remember the touch-it-once method I mentioned earlier? If you combine that with the concept of inbox zero, you’ll be more productive.Because if you really stick to it, you’ll be very mindful of when to check your email. Just be mindful when you use this option. Then the week comes and you snooze it again for another week. ![]() That makes it hard to communicate at times. Send LaterThis is one of my most favorite features in Spark.I have clients in different time zones. Should I go to that restaurant and claim it? Or snooze it again for the weekend? 4. When it shows up on my inbox again, I can decide what to do with it then. I don’t have to worry about it again. To when I can actually use it.It’s out of my inbox. ![]() That’s where Spark has an advantage over other email apps. That’s why I use apps and advanced features to help me be more productive. Reason 3: IntegrationsI consider myself a power user. Or another fire that needs to be put out.Dozens of emails came in and buried that email you intended to reply to.So, the best course of action? Schedule the send time to arrive in their inbox in the morning.And as I mentioned earlier, you can customize the schedule here according to your preference. Just look at the comments section in this post.Yes, they do that. Privacy Policies of Spark and Outlook Compared Since this is still a very popular topic, I decided to dig in myself.The main issue most people have with Spark Mail is they store your passwords on their servers. So, as I said, you don’t have to worry about Spark’s privacy policy because there’s nothing shady about it. But that’s on Spark and it’s no different from any other email clients (like Outlook) or apps you grant your accounts access to. One of the most controversial issues that I came across while researching about Spark is its privacy policy.I read this post while I was doing my research.But, just like with anything, you don’t have to believe everything you find on the internet.So, I did more research and found another thread that explained and elaborated on Spark’s privacy policy.There may or may not be an issue with privacy or the information collected. Special Note on the Spark Email Privacy ConcernIf you’re like most people, you’re probably doing some research on using Spark mail. Readdle Calendar Download And UploadIf you are using apps like Dropbox and Google Drive, or Asana and OmniFocus, regularly and you end up having to download and upload the files to these services, then it’s worth considering Spark. It depends on how you use email and your own workflow. ConclusionSo, should you keep using the standard Mac Mail or switch to Spark Mail by Readdle?Spark may or may not be for you. Now, let’s look at Microsoft’s Privacy Policy.The only difference is the Spark puts theirs way up on the page and in plain, easy-to-read English. To highlight, they use these credentials to access your email and for synchronization across multiple devices.Clear? Great. I’m not sure how you arrive at your conclusion that there’s no real difference between Microsoft’s and Spark’s privacy policies based on the snippets you’ve included above. And this is not a paid post □And as their tag line says, love your email again.Thank you for the informative piece. And there are stuff I haven’t used yet like delegating an email to your team and templates (!!).Feel free to download the app and explore it yourself.
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